Chief Admin & Coord Officer

• Lead and oversee all administrative, security, transport, logistics, facilities, and office management functions to ensure efficient organizational operations. • Develop, implement, and monitor administrative, security, and operational policies, procedures, and SOPs in line with organizational objectives. • Provide strategic oversight of physical security operations, including deployment of security personnel, CCTV surveillance, access control systems, visitor management, and incident response mechanisms. • Establish and maintain an effective enterprise security framework through risk assessments, vulnerability analysis, contingency planning, and business continuity measures. • Plan, supervise, and evaluate emergency preparedness programs, evacuation drills, crisis management activities, and occupational health and safety compliance. • Lead investigations into security breaches, administrative irregularities, or operational incidents, ensuring timely corrective and preventive actions. • Ensure compliance with applicable government regulations, labor laws, PPRA rules (where applicable), safety standards, and internal governance policies. • Oversee procurement of administrative goods and services, vendor selection, contract administration, and service-level compliance while ensuring transparency and value for money. * Manage organizational assets, fleet operations, accommodation, utilities, maintenance, inventory, and facility development activities. • Coordinate with government ministries, law enforcement agencies, regulatory authorities, emergency services, and other stakeholders on matters relating to administration and security. • Advise senior management on administrative strategy, security risks, infrastructure planning, and organizational resilience. • Lead, mentor, and evaluate administration and security teams, fostering professionalism, accountability, confidentiality, and high-performance standards. • Prepare administrative budgets, monitor expenditures, and implement cost optimization initiatives without compromising operational efficiency. • Perform any other assignments delegated by the Project Director or competent authority in support of organizational objectives. Qualification • Ph.D/Master's, or Bachelor's degree in Business Administration, Public Administration, Management, Human Resource Management, or a related field from a recognized institution. • Preference will be given to candidates possessing professional certifications in administration, project management, occupational health and safety, or quality management (e.g., PMP, PRINCE2, NEBOSH, IOSH, ISO Lead Auditor, or equivalent). • Excellent communication, organizational, report writing, and decision-making skills. Experience: • Minimum 15 years of progressive experience in administration, facilities, and security management. • Proven record of security operations, risk assessments, crisis management, and compliance. • Minimum 10–15 years of progressively responsible experience in administration, coordination, office management, logistics, or organizational operations, preferably in the public sector, defense organizations, or large corporate environments. • Retired officers from the Armed Forces, Civil Services, Police, or Revenue Services with substantial administrative and coordination experience will be highly preferred. • Demonstrated experience in team leadership, stakeholder coordination, policy implementation, vendor management, fleet and facility management, event coordination, and compliance with government rules and procedures. • Experience in procurement, vendor management, and coordination with law enforcement and government agencies. • Strong leadership, discipline, and decision-making capabilities. Quantum Valley Pakistan- Ministry of Defence has advertised a post of Chief Admin & Coord Officer in Federal. Place of posting: Islamabad, Federal.

Post

Chief Admin & Coord Officer

Department

Quantum Valley Pakistan- Ministry of Defence

Total posts

1

Pay scale

PPS-11

Employment type

Full Time

Job nature

Contract

Region

Federal

Last date to apply

8 Aug 2026

• Lead and oversee all administrative, security, transport, logistics, facilities, and office management functions to ensure efficient organizational operations
• Develop, implement, and monitor administrative, security, and operational policies, procedures, and SOPs in line with organizational objectives
• Provide strategic oversight of physical security operations, including deployment of security personnel, CCTV surveillance, access control systems, visitor management, and incident response mechanisms
• Establish and maintain an effective enterprise security framework through risk assessments, vulnerability analysis, contingency planning, and business continuity measures
• Plan, supervise, and evaluate emergency preparedness programs, evacuation drills, crisis management activities, and occupational health and safety compliance
• Lead investigations into security breaches, administrative irregularities, or operational incidents, ensuring timely corrective and preventive actions
• Ensure compliance with applicable government regulations, labor laws, PPRA rules (where applicable), safety standards, and internal governance policies
• Oversee procurement of administrative goods and services, vendor selection, contract administration, and service-level compliance while ensuring transparency and value for money. * Manage organizational assets, fleet operations, accommodation, utilities, maintenance, inventory, and facility development activities
• Coordinate with government ministries, law enforcement agencies, regulatory authorities, emergency services, and other stakeholders on matters relating to administration and security
• Advise senior management on administrative strategy, security risks, infrastructure planning, and organizational resilience
• Lead, mentor, and evaluate administration and security teams, fostering professionalism, accountability, confidentiality, and high-performance standards
• Prepare administrative budgets, monitor expenditures, and implement cost optimization initiatives without compromising operational efficiency
• Perform any other assignments delegated by the Project Director or competent authority in support of organizational objectives. Qualification
• Preference will be given to candidates possessing professional certifications in administration, project management, occupational health and safety, or quality management (e.g., PMP, PRINCE2, NEBOSH, IOSH, ISO Lead Auditor, or equivalent)
• Excellent communication, organizational, report writing, and decision-making skills. Experience
• Proven record of security operations, risk assessments, crisis management, and compliance
• Retired officers from the Armed Forces, Civil Services, Police, or Revenue Services with substantial administrative and coordination experience will be highly preferred
• Demonstrated experience in team leadership, stakeholder coordination, policy implementation, vendor management, fleet and facility management, event coordination, and compliance with government rules and procedures
• Experience in procurement, vendor management, and coordination with law enforcement and government agencies
• Strong leadership, discipline, and decision-making capabilities

• Bachelor - PhD, in Business Administration, Public Administration, Management, Human Resource Management, A Related Field
• Ph.D/Master's, or Bachelor's degree in Business Administration, Public Administration, Management, Human Resource Management, or a related field from a recognized institution
• Minimum 15 years of progressive experience in administration, facilities, and security management
• Minimum 10–15 years of progressively responsible experience in administration, coordination, office management, logistics, or organizational operations, preferably in the public sector, defense organizations, or large corporate environments

• Required experience: 15 years
• • Minimum 15 years of progressive experience in administration, facilities, and security management.

1. Written or screening test

• Paper type: Mcqs

1. Open the official application link shown on this page.
2. Apply to Quantum Valley Pakistan- Ministry of Defence using the method the advertisement specifies.
3. Check the eligibility criteria above against the official advertisement before paying any fee.
4. Submit so that the application reaches on or before 8 Aug 2026.
5. Keep your challan, tracking ID and a copy of everything you sent.